90% Task Automation
5 sec Search Response
100% Meeting Context
SUCCESS STORY
Multi-Agent AI System

We Built a Slack Bot ThatTurns Meetings Into Tasks Automatically

See how we engineered a multi-agent Slack chatbot that searches meeting history with RAG, extracts action items, and syncs with ClickUp - processing thousands of hours of meetings into organized tasks.

"Our team saves 15+ hours weekly. Meeting decisions are now instantly searchable and tasks are created automatically."

Sarah Johnson

COO, Tech Startup (50+ employees)

Multi-Agent AI Stack

Slack SDKLangChainGPT-4PineconeClickUp APIZoom Webhooks
Cognilium AI Bot
#product-team
SJ
Sarah Johnson
What did we decide about the Q4 budget in yesterday's meeting?
AI
Cognilium Bot

Found 3 decisions from yesterday's budget meeting:

  • • Approved $250K for AI infrastructure
  • • Defer hiring 2 engineers to Q1
  • • Increase marketing budget by 15%

📝 Created 2 tasks in ClickUp:

✓ "Finalize AI infrastructure vendor" → Assigned to Mike
✓ "Update Q4 marketing campaigns" → Assigned to Lisa
2.3K
Meetings Indexed
847
Tasks Created
92%
Accuracy
RAG Search
Semantic meeting search
Multi-Agent
Specialized AI agents

The Challenge We Solved

A fast-growing tech company came to us with a problem: Their team was drowning in meetings, losing track of decisions, and spending hours manually creating tasks.

Before Our Solution

  • 30 min post-meeting work

    Manually creating and assigning tasks

  • Lost meeting context

    Important decisions buried in recordings

  • 60% task completion rate

    Action items getting forgotten

  • Disconnected tools

    Slack, Zoom, ClickUp not talking

After Our Solution

  • 2 min post-meeting

    Tasks created and assigned automatically

  • Instant meeting search

    Find any decision in 5 seconds

  • 92% task completion rate

    Nothing falls through the cracks

  • Unified workflow

    Everything synced automatically

15 hrs
Saved Weekly
$180K
Annual Savings
10x
Faster Search
100%
Action Tracking

Multi-Agent Architecture We Built

Our sophisticated system uses specialized AI agents working together to automate your entire meeting-to-task workflow

Conversation Agent

Handles natural language interactions in Slack, understanding context and intent

  • Intent recognition
  • Context management
  • Multi-turn dialogue

RAG Search Agent

Performs semantic search across all indexed meeting transcripts

  • Vector similarity
  • Context retrieval
  • Result ranking

Task Automation Agent

Extracts action items and creates tasks in project management tools

  • Action extraction
  • Task prioritization
  • Auto-assignment

How The System Works

1

Zoom Meeting Webhook

Automatically receives recordings and transcripts

2

Vector Embedding

Processes and stores in Pinecone vector database

3

Slack Commands

Users interact via natural language in Slack

4

Agent Orchestration

Multiple agents collaborate to process requests

5

Task Creation

Creates tasks in ClickUp with context and assignees

We Can Build This For Your Team Too

Transform your team's workflow with a custom AI solution. Get the same powerful automation tailored to your specific needs.